Creating time entries and navigating your Timesheet
Create a manual Time Entry
To create a manual time entry, click New Entry at the top of your Timesheet.
You can also create a new manual entry and start a timer by clicking the Quick Timer button. See the Using the Timer section for more information.
Select a Fee Type
Mitimes is designed to complete time entries from left to right. After creating a new time entry, you will be prompted to select a Fee Type.
You can either leave the fee type as the default, or search for and select a different fee type.
Complete the Billing Description
Depending on the Fee Type selected, the billing description may pre-populate with a prefix.
The prefix may or not be editable depending on your organisation configuration.
Type to complete the billing description as required. The billing description can be as long or short as you like.
Select the Date and Time
When creating a manual time entry, the date and time will default to the current time. To change the date, either highlight the date and type over it, or click the Calendar icon to open the date picker.
To change the time, either highlight the time and type over it, or click the Clock icon to open the time picker.
To easily update the Date and Time to current time, click Current Time.
Select a Matter
Click the Matter field to open the matter search.
Mitimes will remember the last 10 matters selected for convenience.
Type at least 2 characters to start searching for a matter. You can search by the matter ID, matter name, or client name.
Rate Selection
Depending on your Practice Management System, the Rate and Rate Value may display after selecting a matter.
If you don’t see rates after selecting a matter, this means rates are handled in your Practice Management System and you can ignore this step.
The Rate and Rate Value will pre-populate automatically based on your rate configuration in your Practice Management System.
You should rarely need to manually adjust the rate, but you can do so if needed by clicking the rate and selecting a different one from the drop-down.
If your rates aren’t populating correctly, make sure you’re connected to your Practice Management System. See Connections for more information.
Enter the number of Units
To adjust the number of units for the entry, either highlight the units and type over it, or use the number pad.
Units will be auto-calculated based on the timer or activity duration if applicable, but you can override this manually if needed.
Managing Non-Chargeables
To make an entry non-chargeable, click the non-chargeable tickbox.
Making an entry non-chargeable will automatically append (no charge) to the billing description.
If the Fee Type selected is non-chargeable or the matter is not billable, the entry will reflect this and you won’t see the non-chargeable tickbox.
Posting
Completed entries will be automatically posted to your Practice Management System at 11pm every night. If you’d like to manually post an individual entry, you can do this by clicking the Post Now button.
If you’d like to manually post all entries for a particular matter, you can do this from the fee menu on one of the entries.
If you’d like to manually post all entries for a particular matter, you can do this from the fee menu on one of the entries.
Entries will display in Green after being successfully posted to the PMS.
Entries cannot be edited in Mitimes after they have been posted. Any changes after posting must be made directly in your PMS.